O365 Groups

Office 365 Groups are used for self-managed email list and collaboration.

Requirements

  1. The list name complies with the WPI Mailing List Policy
  2. The list name is prefixed with "gr-"
  3. Group creation and modification requires O365 Outlook for the Web

Features

  • A Groups folder can be found in O365 Outlook for the Web if you are an owner or member of a Group.
  • Groups can collaborate by sharing files, conversations, etc.
  • Messages can be dragged from personal Inbox to Group.
  • Groups created from mailinglists that existed prior to August 2018 will receive mail sent to the new address gr-groupname@wpi.edu as well as the prior address groupname@wpi.edu.

Options

Owners

  • Ownership: The group owner is able to create, modify, and delete the group in O365 Outlook for the Web. When the owner's WPI account is terminated all associated groups are also terminated, therefore WPI IT recommends establishing multiple owners.
  • Membership: Groups can include WPI or non-WPI email addresses.
  • Public vs. Private: If you want anyone within the organization to be able to join the group, make it Public. If the owner should approve member join requests, make it Private.
  • Rename: Renaming a group does not change the associated email address; it only changes the display name.
  • Delete: Deleting a Group removes all associated group work including shared files, conversations, email, SharePoint site.
  • External Mail: Manage the ability for non-members to send to the Group.

Members

  • Permissions: Members can edit, modify, delete data.
  • Access: New members have access to all Group data, including data added prior to their membership.
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